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50th Anniversary Reunion & Celebration
Welcome! The 50th Anniversary Reunion and Celebration is a once-in-a-lifetime opportunity to see old friends, connect with former teammates and rivals, and enjoy reliving the moments that meant so much in our lives. We have been working hard to host a truly exceptional weekend of events to honor the first 50 years of the sport that we love. Events that we hope will also raise money for some non-profit causes including the Ultimate Foundation, Ultimate Impact, Ultimate Peace and others.
We have also been collaborating with other members of the community, including partnering with multiple ultimate nonprofits to host a beach hat tournament as part of the weekend. Come out to San Diego, bring your friends and support these amazing organizations! We are honored to be a part of this event, and we can't wait to celebrate with you, your family and your friends!
Below, we have put together some information based on questions we have received so far. If you have questions that aren't answered below, please reach out to us at firstname.lastname@example.org.
Sincerely, Phil "Guido" Adams, Julia Lee and the 50th Anniversary Planning Team
When is the event?
October 18-21, 2018
Where is the event?
50th Anniversary events will be held at the Hilton Del Mar. USA Ultimate Nationals will be held at Surf Cup Sports Park on Thursday/Friday and at a stadium (location TBD) on Saturday/Sunday. Both the hotel and fields are in Del Mar, north of San Diego.
Who is invited?
Everyone! You, your family, friends, teammates and rivals are all welcome.
What is the schedule for the weekend?
See below for the full schedule.
It says the event is hosted by the Ultimate Foundation. What's the Ultimate Foundation?
The Ultimate Foundation is a 501(c)(3) nonprofit whose goal is to spread the joy of ultimate and the values of Spirit of the Game to all kids. We fund initiatives in local communities to introduce and teach ultimate to girls (Girls' Ultimate Movement) and youth, especially underserved and underrepresented groups (Play It Forward). We hope that by hosting the 50th Anniversary event we can spread awareness about the Foundation and the programs it supports and accelerate program implementation by raising funds from events at the 50th Anniversary hosted by the Foundation: the history exhibit and dance party.
What is the cost?
There 4 separate aspects to the weekend:
Club Nationals run by USA Ultimate;
The Ultimate Foundation is running two events: the history exhibit (covered by the base package's $69 pricing) and the dance party on Saturday night ($49);
The Hall of Fame dinner and awards ceremony on Friday night ($99);
The beach hat tournament on Friday ($79).
How was the pricing determined?
Determining pricing is challenging, especially with events that have both fixed and variable costs (and only a guess at attendee counts). For instance, the Hall of Fame dinner was relatively easy - the ticket price is essentially the cost of food and service costs, taxes, bartenders, etc. that the hotel charges; so the price works for 100 attendees or 300 attendees. On the other hand, the dance party costs the same whether we sell 100 tickets or 500 tickets. So the art there is picking a price that people can afford, can ensure we have ticket revenue to cover costs, and is in line with the cost of a night out (say to a baseball game or concert). If we get a great turnout and therefore more revenue, we can either add goodies or raise more for the Foundation (or both!).
Why is it so expensive?
When we were creating registration, we had no idea how many people to expect which makes it hard to split out the costs for the weekend. Instead, we decided to set the base package price, but as more people register, more things can be included in the base package. Same for the dance party. For the Hall of Fame dinner, sadly that is the cost of dinner at a hotel in San Diego, taking into account service charges, taxes, etc. Hence why we have to charge everyone the $99 price, including kids. This is in keeping with how it's been done at all the other Hall of Fame Induction dinners.
We understand that people are at different socio-economic levels. If affordability is an issue, please contact Julia Lee at email@example.com and we will do our best to accomodate special circumstances.
Do I have to purchase the base package?
Yes, though children under 18 and family members of Hall of Fame inductees do not need to purchase the base package.
If you have questions, please contact Julia Lee at firstname.lastname@example.org.
What is included in the base package?
It includes a welcome reception (and musical jam session!) on Thursday evening; the First 50 Years of Ultimate Exhibit Hall with artifacts, momentos, stories, photos and more; a reunion tent at the fields with drinks and comfy seating so you can kick back, relax and catch up between rounds; speakers, book readings/signings, and special guests on Saturday morning (see below for details); a Story Corps-type interview room (a chance to tell your side of the story!); and the parade of teams on Sunday during the finals in the stadium at the USA Ultimate Club Championships.
For extras, we'd like to add a reunion space at the stadium (a tent next to the showcase/finals field??) and the ability to waive admission for the semifinals and finals of the USA Ultimate Club Championships. We will let you know all of the things we're able to offer as we get closer to the event and have a better idea of numbers.
What is NOT included in the base package?
We cannot waive the cost for parking at the fields on Thursday and Friday for the USA Ultimate Club Championships. That is charged by the field complex, and they are not willing to negotiate or work with us. As far as we know, that cost is $12 per day per car (not per person). There is no additional charge for admission at the fields on Thursday and Friday to watch the USA Ultimate Club Championships.
What is the Hall of Fame Dinner & Awards Ceremony? Who is invited? Do all attendees have to pay?
The Hall of Fame Dinner & Awards Ceremony on Friday night is a special event honoring all of the members of the Hall of Fame and formally inducting the past 5 classes (2014-2018), including the Johnny Appleseeds who spread the sport in the early years. It includes a buffet dinner and the awards ceremony, emceed by Robert "Nob" Rauch. Everyone is invited, including all family, friends and teammates of those being inducted or honored. All attendees must pay for a ticket to attend, including children under 18.
Tell me more about the event on Saturday morning.
While we are still working out the details, we plan to have a morning filled with speakers, Q&A sessions, book readings/signings and more.
The highlight of the morning is the final roundtable session with members of the original Columbia HS team(s), including Joel Silver (TBD), Jon Hines, Candy Jones Johnson, Ed Summers, Irv Kalb (TBD), and Larry Schindel. This is a once in a lifetime chance to hear from the people who started the sport and were instrumental in organizing and spreading the sport to help share it with others and keep it going.
We will have a trailer for The Sky Is Red Film, a movie that features Suzanne Fields, among others. We hope to have some Q&A with the producers of this film (and others) as part of this session.
We are planning a session talking about the past, present and future of the sport, including a look at the next strategic plan for USA Ultimate.
We'd love to hear more about what you want to hear! Let us know at email@example.com
What is the dance party? What's included?
On Saturday night, we will have a 10-piece live cover band playing all of your favorites! For now, the dance party includes admission and the ability to dance the night away. Once we reach a certain number of attendees, we hope to add on drink tickets, drink specials, etc.
I forgot to register for the dance party. How do I add that?
You're not the only one! We are working on the ability to add/pay for this after the fact. Send us an email and we'll let you know when we have that ready. You will also be able to add it on in person at the event.
What does it mean to "sponsor" an event? How do I become a corporate sponsor?
In order to help cover costs and allow us to provide more for everyone, we have added the option for folks to sponsor a portion of the event. By adding $50, $500 or $5,000 on to your total bill, you can help pay for the costs for the First 50 Years of Ultimate Exhibit Hall or the awards, video tributes to the inductees, etc. at the Hall of Fame Dinner and Awards Ceremony. As a thank you for being a sponsor, your name will be included on a sign at that event listing you as a sponsor and thanking you for your contribution to the event.
If you are interested in becoming a corporate sponsor for any portion of the weekend, please contact Julia Lee at firstname.lastname@example.org.
How do I book my hotel room for the weekend?
We have a block at the Hilton Del Mar at reduced rates, but it is currently sold out. We have requested to add more rooms to our block, but the hotel is waiting on another event. I do believe that we will get additional rooms at the Hilton Del Mar, but I don't know when.
My first suggestion is to book a room at the Winners Circle Resort, which is walking distance from the Hotel Del Mar. You can choose to stay there or cancel your room when rooms open up at the Hilton Del Mar.
If you are ok with waiting, we will let you know as soon as we add more rooms to our block at the Hilton Del Mar.
SCHEDULE FOR THE WEEKEND:
Thursday, October 18
USA Ultimate Nationals Pool Play and 50th Anniversary Reunion Tent, 9:00 am-5:30 pm (Surf Cup Sports Park - complex charging admission)
Welcome Reception and Jam Session, 5:00-7:00 pm (Hilton Del Mar, Outdoor Courtyard)
Friday, October 19
First 50 Years of Ultimate Exhibit Hall, 9:00 am-12:00 pm (Hilton Del Mar, Steeplechase Room)
Beach Hat Tournament (Separate registration link sent out with your confirmation email)
Learn to Play and Learn to Compete Clinics (for all kids, all skill levels) (Same location as Beach Hat Tournament)
USA Ultimate Nationals Bracket Play and 50th Anniversary Reunion Tent, 9:00 am-4:00 pm (Surf Cup Sports Park - complex charging admission)
Hall of Fame Dinner and Awards Ceremony (limited to first 300 registrants), 7:00-10:00 pm (Hilton Del Mar, Del Mar Ballroom)
Saturday, October 20
First 50 Years of Ultimate Exhibit Hall, 9:00 am-12:00 pm (Hilton Del Mar, Steeplechase Room)
Speakers, Panel Discussions and Book Readings, 9:00 am-12:00 pm (Hilton Del Mar, Del Mar Ballroom)
Story Corps Interview Room, 9:00 am-12:00 pm (Hilton Del Mar, Board Room)
USA Ultimate Nationals Semifinals, 11:30 am-9:45 pm (Location TBD, Cost TBD)
Dance Party with Live Band (limited to first 500 registrants), 8:00 pm-12:00 am (Hilton Del Mar, Del Mar Ballroom)
Sunday, October 21
USA Ultimate Finals, 10:00 am-4:45 pm (Location TBD, Cost TBD)
Parade of Teams, 1:00-3:00 pm (Location TBD, Same location as the finals)
See you there!
For questions, contact Julia Lee at email@example.com.
Header Photo: Alex Fraser (Ultiphotos)